Board Minute Summary
December 14, 2009 Regular Board Meeting

NOTE: This is a summary only. Official Board Minutes may be obtained from the on-site office.

Meeting was called to order at 7:20 P.M.

Homeowner’s Forum
Several homeowners attended and addressed the Board during the homeowner forum segment.

Regular Session
Board minutes from the prior meeting were read and approved.

The Board reviewed and signed invoices for payment authorization.

Motion was made, seconded and carried to begin the lien process on association accounts that are in arrears for 60 days or more.

The Manager presented the financials, reserves, receivables and additional income accounts. The Board reviewed and approved the financial reports prepared for December.

The Board discussed the possibility of increasing the special income base fee prices, and discussed the suggestion that a fourth category of base fee pricing be added. A decision was deferred to the January 2010 meeting.

A Board member disclosed that they desire to have a special project performed on their house. A notation was made in the minutes. State law requires such disclosures. 

The Board discussed the need for a better means to store back-up computer data.  Several methods were discussed including web site back-up via FTP, and additional hard drives. A decision was deferred to the January 2010 meeting.

The Board entertained a request by the maintenance department to replace several 2-way radios that were over ten years old, non operational, and are not repairable.  A decision was deferred to the January 2010 meeting.

The Manager’s Report
The Manager reported that as of the current date and for that year, 57 cedar roofs were replaced and 5 flat roofs were replaced. The Manager noted that following recent heavy rains only one sloped roof was reported leaking.  The Manager stated that the ’89 Toyota truck required repairs in the amount of $600. 

A motion was made, seconded and carried authorizing a notice of default be recorded on two separate properties within the association. 

The regular Board session ended.

The Executive Board meeting was called to order at 8:50 P.M.